M-Pulsive Dance School
M-Pulsive Dance: Branches

Privacy Policy

PRIVACY POLICY

Updated June 2021, in line with GDPR Guidelines

M-Pulsive Dance School take the protection of your data that we hold seriously. Outlined in this document is information on how we store and use your information and give you piece of mind that we meet our legal responsibilities.

WHAT INFORMATION DO WE COLLECT?

We hold information that you input into our ClassForKids booking system on registering for classes at M-Pulsive Dance School. Parents’ names, addresses, contact numbers and email addresses along with your child’s name, date of birth and any medical conditions. 

This information is put into the system by yourselves and is kept within the ClassForKids cloud based, secure server. Class4Kids may send you automated receipts, invoices and confirmations of booking. You can view their privacy agreement here http://clubs.classforkids.co.uk/legal/parent-contract

For class purposes the following information is kept in printed form in folders and locked in a cabinet outwith class time:

  • Children’s Names
  • Emergency Contact Number
  • Medical Info

You can, at any time, log into your ClassForKids account to see what information we hold and make any changes you wish. 

HOW DO WE USE THIS DATA?

  • Paper printed data is used only by our teachers for on-site registers so that we know who is present in class on a week by week basis for fire regulations and emergencies. This will be kept in a locked cabinet.
  • At events this data may need to be accessed by parent chaperones who are in charge of your children so that emergencies can be dealt with efficiently.
  • Your emergency contact number will only be called by your class teacher in case of injury, late pick up or any other concern that may arise whilst your child is in our care.
  • Your house address will very seldom be used but may be required to send outstanding invoices. 
  • Your email address and name will be used to forward class booking confirmations and invoices to for your reference. 
  • Event information and marketing will only be sent by email to those who have subscribed to the mailing list.

WHO DO WE SHARE YOUR INFORMATION WITH?

  • Your information will never be sold to any third party organisation or business. 
  • Your email address and name may be viewed, but not used by professional services working on behalf of M-Pulsive Dance School
  • Your email address and name on our accounts system will be forwarded to GoCardless for payments collection. You can view their privacy policy at 
  • For children who attend events organised by third parties such as competitions, their names may need to be passed on to these organisations for licensing and insurance purposes. I will collect additional consent for this and will check that the companies in question comply with GDPR before forwarding your information.


FOR HOW LONG DO WE RETAIN YOUR DATA?

At the end of each academic year our paper registers will be destroyed. We will remove data from our ClassForKids portal at the end of each academic year ready for re-registration in June each year. Your information may be held in our accounts system beyond the end of an academic year if you have outstanding fees still due.


USING OUR WEBSITE

Any information received via our website is only used by us and is never sold to any other companies or organisations. If you subscribe to our mailing list your email address is held in a cloud based, encrypted system. You can, at any time, unsubscribe from this list and your address will be removed from the system.

If you shop with us online, we will hold you address, email address and name. This information is only used to forward information about your current order and will not be used for marketing unless you opt in. Your payment details are not held.


YOUR RIGHTS

Access to your data - You have the right to request a copy of the information that we hold at any time.

Correcting your information - We want to make sure that your information is always up to date. You can make any changes to your information by logging into your personal ClassForKids account.

Deletion of information – You may ask us to delete your personal information if

  • You consider that we no longer require the information for the reason it was acquired
  • You have validly objected to us using your data
  • Our use of your data is contrary to law or other legal obligations